Privacy Policy

Last updated 19 October 2026

Who's responsible for your data

Scoring.Events is run by Noah Hollowell, a sole trader in the United Kingdom.

Accounts, sign-in records and logs: we're the controller.
Competitor and team data uploaded by an organiser: the organiser is the controller, and we process it on their behalf under our Terms of Service. Questions about why you were entered, or about your results, are best sent to the organiser first. You can always contact us too.

What we hold and why

Your account: name, email address, a hashed password, an optional profile photo, and which organisations and competitions you can access, so we can provide the service (contract). Your profile photo is shown to other officials and anyone with its link can see it.
Accounts made for you: an organiser can create an official's account with just a name and email address. We email you when this happens.
Signing in: one-time PINs (stored hashed, valid for 2 minutes), sessions, and a record of each device you've signed in on (IP address, browser, device type and when it was last used), so you can see and sign out your devices and we can keep accounts secure (legitimate interests).
On the day: which competitions you officiate and your role, whether you're online, notifications you've subscribed to, and announcements you send (contract).
Scores and history: marks, times, placings, judge notes, disqualifications, penalties and appeals, including the names and positions of the officials who reported and seconded them, and a record of who entered or changed what and when. We keep this to run the competition and to settle disputes after results are published (legitimate interests).
Competitors and teams: names, clubs, teams, leagues or age categories, and any other fields the organiser imports, under the organiser's lawful basis.
Legacy Digital Judge: the name you type when you join, kept in your session and on your device.
WhatIf: an email address, a hashed password and copies of competitions you edit.
Server logs: errors and technical events, which can include IP addresses (legitimate interests).

We don't collect dates of birth, addresses or phone numbers. If that changes, we'll update this policy before we start.

What's published

Once an organiser releases results, anyone can see them on the main, results, live and stats sites. That includes competitors' full names, clubs and teams, heats and draws, scores and placings, disqualification and penalty details with the names of the officials who reported and seconded them, and judges' notes with the name of the official who wrote them. Before release, these aren't public.

Children

Competitors are often under 18. Organisers must have consent from a parent or guardian before entering them, including consent to publish their name with their results. A parent, guardian or the competitor can ask the organiser, or us, to remove or anonymise their name, and for under-18s we will. Accounts are only for people aged 16 or over.

Who we share it with

Everything is stored on our own server in the United Kingdom. We don't sell personal data or use it for advertising. We use these services to run Scoring.Events:

Cloudflare (United States) sits in front of the site to protect it and speed it up, so your requests, including your IP address, pass through it. Transfers are covered by the UK–US data bridge and Cloudflare's data processing terms.
Zoho Mail (European Union) sends our emails. The EU is covered by UK adequacy regulations.
Browser push services (run by Google, Mozilla or Apple, depending on your browser) deliver notifications if you turn them on.
bulsca.co.uk serves some club logos, so it receives your IP address when a page shows one.

Fonts and scripts are served from our own server. We may also share data where the law requires it.

How long we keep it

Accounts: until you ask us to delete them.
Device sign-in records: 12 months after they were last used, or a month after you sign the device out.
Server logs: 14 days.
Backups: the last 10 copies of the database, replaced as new ones are made.
WhatIf competitions: 14 days after you last change them. WhatIf accounts with no competitions left are then deleted.
Results and their history: kept as the sporting record. If you ask, we'll remove or anonymise an adult's name where there's good reason, and an under-18's name whenever asked.

Your rights

Under UK data protection law you can ask to see the data we hold about you, correct it, delete it, restrict or object to how we use it, or get a copy to take elsewhere. To delete your account, or for any of these, email [email protected]. We'll reply within a month.

If you're unhappy with how we've handled your data, you can complain to the Information Commissioner's Office at ico.org.uk. We'd appreciate the chance to put it right first.

Cookies

We only use cookies and browser storage that the site needs to work. See the Cookie Policy.

Changes

We'll update this policy when what we collect or how we use it changes, and email account holders about significant changes.

Contact

Scoring.Events is run by Noah Hollowell, a sole trader based in the United Kingdom. For anything about these policies or your data, email [email protected].

See also the Terms of Service, Privacy Policy and Cookie Policy.